Your Catering and Conference Services manager should be notified with a tentative estimate of your anticipated function attendance thirty days prior to the event. We request your final guarantee by 12 noon, 5 business days prior to the event. This will be considered a guarantee for which the Fairmont Orchid will prepare the appropriate amount of food and beverage for your guests. You will be charged according to the guest guarantee or the actual number served, which ever is greater. The Hotel will offer a 3% dry-set above the guaranteed number, and will prepare food based on the guaranteed number for each event.