The Fairmont Orchid will contract all food and beverage. The Fairmont Orchid is responsible for the quality and freshness of the food served to its guests. Therefore, no food may be brought into the hotel from another source for consumption in our facilities. Due to current health regulations, food may not be taken off the premises after it has been prepared and served, nor kept for a future event. The State of Hawai’i Liquor Commission regulates all alcoholic beverage sales and service. The Hotel, as licensee, is responsible for the administration of these regulations. Therefore, no liquor or wine may be brought into the Hotel from outside sources.
A bartender employed by the Fairmont Orchid, must dispense alcoholic beverages served at our function spaces. In order to guarantee current menu pricing and product availability we require that all menus must be finalized a minimum of 4 weeks prior to your function date. Catering contracts, or Banquet Event Orders, will be issued for all organized food and beverage functions and a signature in acknowledgment of the arrangements contained therein will be required a minimum of 21 days prior to the event. Menus finalized less than 21 days prior to an event may be subject to a 10% price increase. A taxable 23% service charge and 4.7120% sales tax will be added to all food and beverage charges. The mandatory 23% charge is allocated as follows: 15% will be distributed to the service staff as a service charge (less the employee’s share of employment taxes/withholdings) and 8% will be retained by the Fairmont Orchid as an administrative fee. This 8% is not a service charge and will not be distributed to the service staff. If you or your attendees would like to leave an additional amount of tip or gratuity for the service staff, please feel free to do so. If you have any questions regarding the administrative fee, please feel free to ask the Director of Catering and Conference Services. A $250.00 labor charge will apply to breakfast and lunch buffet functions with less than 30 guests guaranteed and dinner buffet functions with less than 50 guests, unless otherwise stated. Prices are subject to change without notice. The Fairmont Orchid will guarantee pricing 90 days prior to event.